Summary: 

Coordinates and executes administrative assignmentsfor the department; assists with gathering and processing personnel documentation;operates computer and office equipment; orders office supplies; attends staffmeetings; May provideback-up support to other administrative areas when required.

Reports directly to Program Director.

Duties and Responsibilities:

• Provides administrative support to the department.  
• Performs basic information gathering to complete new hire and audit processes. 
• Maintains, and may establish, files and databases. 
• Operates office equipment such as fax and copy machines. 
• Composes, prepares, and ensures timely responses to a variety of routine inquiries.
• Provide support to billing and payroll functions.
• Maintain personnel files to ensure that medicals and other compliances meet state regulations.
• Responsible for alerting service workers of expiration of medicals and other documents.  Notification to be scheduled 6-weeks prior to expiration date.
• Provide backup assistance with background check processes as assigned.
• Attend weekly staff meeting. 
• Responsible for ordering and maintaining adequate supply of office products.  
• Performs other tasks as assigned.

Minimum job requirements:

Associate degree or atleast 3 years of office administration experience. Evidence of ongoing office/administrativetraining a plus.

Knowledge, skills, and abilities required:

• Experience in Human Resources
• Excellent customer service skills
• Strong organizational skills, attention to detail, and accuracy required.
• Capable of performing multiple tasks and prioritizing assignments.
• Working knowledge of word processing and data processes, ie. Microsoft Word and Excel.
• Ability to operate standard office equipment including but not limited to computers, printers, copiers, calculators and fax machines.
• Ability to perform efficiently with minimum oversight.
• Ability to communicate effectively both verbally and in writing with staff, employees and the public. Ability to follow verbal and written instructions.
• Ability to interact with diverse people.
• Ability to exercise independent judgment for administrative issues, and to manage confidential information.