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Operations

Property Manager - COMMERCIAL (Bronx & Westchester)

JOB ID:3128
LOCATION
Bronx, NY
DATE POSTED
10/26/2021
DESCRIPTION

We are currently looking for a Commercial Property Manager who will be responsible for the day-to-day operations of multiple commercial properties located in the Bronx and Westchester. In this role you will report directly to the Senior Property Manager and Vice President of Operations and will supervise the Tenant Services Coordinator as well as oversee the in-house maintenance and engineering staff. We are looking for someone with a minimum of 5-7 years of strong COMMERCIAL Property Management experience. Hours: 8am-5pm. Salary: $100-125K DOE. Email resume to jobs@concordepersonnel.com

Primary Responsibilities
? Responsible for the day to day operations of multiple commercial office assets in the Bronx & Westchester area.
? Bid, negotiate and implement service contracts with all 3rd party vendors.
? Oversee in-house maintenance and engineering staff. Responsible for disciplinary actions, if necessary.
? Supervise Assistant Property Manager, Tenant Service Coordinator and their functions. This includes but is limited to the internal work order system, staff payroll review, vendor insurance review, vetting of building signage and branding
? Work with Property Compliance Manager to ascertain/clear the following:
o Temporary / Certificates of Occupancy (TCOs & COs);
o Public Assembly Permits;
o Certificates of Fitness;
o Violations;
? Maintain professional, working relationship with all tenants at assigned properties.
? Produce monthly financial reporting with variance commentary for Senior Management review.
? Prepare and implement annual operating and capital budgets.
? Assist Leasing Department throughout renting process, space showings etc., as needed
? Work with Assistant Property Manager to conduct monthly property inspections while fielding formal reports to Senior Property Manager.
? Responsible for arrears collections. Will act as the starting point for all collection notices internally and work with outside attorneys on non-payment actions.
? Coordinate tenant build-outs in conjunction with in-house general contractor or outside 3rd party vendors, if applicable.
? Demonstrate comprehension of tenant leases and enforce responsibilities set in forth by the agreed upon terms.


Please attach your resume (Accepted formats: doc, docx, rtf, txt)

Operations Manager - Property Management

JOB ID:3127
LOCATION
Bronx, NY
DATE POSTED
10/26/2021
DESCRIPTION

Our client, a Property Management and Development company located in the Bronx, is in need of an Operations Manager for their Property Management Division. In this role you will be reporting directly to the VP of Property Management and the VP of Leasing & Property Management Operations. This is a middle-management role in which you will be expected to handle a majority of their day-to-day issues including the supervision of Property Management Coordinators, P/T Adm. Asst., and providing operational oversight of the Property Managers. In this key role, you will oversee all internal aspects of the division, ensure all processes and procedures are designed for efficiency and are complied with, and handle issues concerning workflow, individual personnel concerns, and interdepartmental issues. This is a Direct Hire opportunity; Salary: $130K DOE; email resume to jobs@concordepersonnel.com

Primary Responsibilities:

Supervise the overall performance and effectiveness of Property Management office operations.
Ensure that company procedures and policies are followed, and that related paperwork is processed accurately and in a timely fashion.
Ensure that Building Engines data is accurately maintained and analyze Building Engines’ information to assure that tenant requests are fulfilled and building maintenance tasks are performed according to established schedules.
Make suggestions to the VP Property Management/Construction regarding property improvements which will speed the lease-up of vacant space.
Assure that “move out” and “move in” processes (including space prep) are completed in a timely manner and that properties are in optimum condition for leasing.
Oversee the collection of accounts receivables as it relates to tenants in Legal.
Participate in the monthly Cash Flow Meeting.
Assist in the development of the Annual Operating Expense Budget and Capital Budget and ensure prompt completion.
Monitor the Operating Budget and Capital Budget monthly with the aim of controlling costs.
Review annual CAM reconciliations for core properties.
Regularly review operations/systems, etc., to identify opportunities for process improvements and expense reductions.
Manage Property Management tasks related to the implementation and optimization of new and existing systems – e.g., Yardi, Building Engines, Payscan, etc.
Work with ownership and senior management on special projects.
Conduct Tenant and Vendor Insurance Meetings
Work with the Property Managers and the Project Manager/Asst. Property Manager (Manhattan) to track and close violations, close building permits, obtain COs, etc.
Be familiar with changes in local laws that affect the properties – e.g., Local Law 97, the NYC Climate Mobilization Act – and guide the implementation of needed changes.
Monitor the following processes:
Property Inspections
Utilities
Annual Inspections
Incident Reporting
Service Contracts
Document Checklist for Refinancing
Create and update company-wide procedures and forms as needed.
Collaborate on company-wide operational issues.
In conjunction with the Human Resources Department, identify staff training needs and ensure that the required training is sourced and successfully completed.
When needed, work with senior management and ownership on the organization of Property Management/Construction Department and create/edit job descriptions and titles for Property Management and Construction staff.
Complete annual reviews for Property Management office staff and give input for the reviews of the Property Managers’ administrative work.
Collaboratively update the Disaster Plan annually.


Please attach your resume (Accepted formats: doc, docx, rtf, txt)

Human Resources Coordinator - Bronx

JOB ID:3125
LOCATION
Bronx, NY
DATE POSTED
10/26/2021
DESCRIPTION

Our client, a property development and management company located in the Bronx, is looking for a Human Resources Coordinator. The Human Resources Coordinator supports multiple HR functions, including full-cycle recruitment, employee records maintenance, and organizing, coordinating, and carrying out HR administrative tasks for the company, and functions as a backup for payroll. EXCELLENT GROWTH OPPORTUNITY!; Salary: $50-65K DOE; email resume to jobs@concordepersonnel.com
Administrative Assistance
• Maintain personnel files, using appropriate compliance methods, and archiving files at year-end
• Prepare New Hire Packets
• Track paid time off accruals
• Suggest processes to streamline HR procedures
• Track employee status for multiple organizations in Building Engines platform
• Collaborate on various HR projects
• Filing, faxing, and other administrative functions
• Maintain orientation materials and supplies, and reorder as needed
• Reserve and sets up conference rooms as needed
• Support HR Manager as needed Recruiting
• Own the candidate experience from planning through the interview and selection process, promptly responding to inquiries and keeping internal/external partners informed on status
• Creates and revises job descriptions, coordinating with department heads and their teams
• Post jobs on external sites, Indeed/LinkedIn and other relevant sites
• Source passive candidates using Boolean, social media, referrals, or other searches
• Assist with scheduling appointments for managers
• Assist with employment verification
• Create and run quarterly Recruitment reports that illustrate metrics; analyze data
• Make recommendations on how we can acquire talent in a more effective and efficient manner
• Create candidate tracking database to grow an effective talent pipeline • Collaborate in talent acquisition strategy conversations, suggest possible targets / sources
• Build and maintain relationships with internal managers to gain knowledge of business and department needs, objectives, and opportunities
• Coordinate and conduct candidate debrief sessions with hiring managers
• Suggest question bank to mitigate hiring bias Payroll
• Process payroll as needed, calculating and preparing payroll data to ensure employees are paid accurately and on time
• Calculate accrued vacation, sick leave for non-exempt employees, and add to payroll system
Other Duties
• Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. This job description is not designed to cover or contain all activities, duties or responsibilities that are required of the employee.
Qualifications
• Intermediate Microsoft program skills (e.g., Excel, Outlook, Word), with an effortless ability to learn new software and operating systems
• Experience with ADP Run or higher, and/or Paychex Flex
• Bachelor degree, or like experience
• Ability to handle sensitive matters and maintain confidentiality
• Capacity to work well in a fast-paced environment, organizing and prioritizing work in real-time • Exhibit effective interpersonal and communication skills, both verbally and in writing
• Ability to interact with all employees in a courteous, fair, and respectful manner
• Demonstrate close attention to detail
• Ability to work well independently as well as effectively within a team
• Sound customer service, time management, and organizational skills
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs


Please attach your resume (Accepted formats: doc, docx, rtf, txt)
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